FINAL YEAR PROJECT REPORT [FYP] - UPTM Credit Transfer System: CT204: DEC 2025

MOHAMMED MUQSIT, OSMAN (2025) FINAL YEAR PROJECT REPORT [FYP] - UPTM Credit Transfer System: CT204: DEC 2025. Project Report. UPTM.

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Abstract

This project presents the development of the UPTM Credit Transfer System (CTS), a web-based platform designed to improve the management of Credit Transfer Applications (CTAs) at Universiti Poly-Tech Malaysia (UPTM). The existing credit transfer process relies heavily on manual document handling, fragmented record storage, and individual syllabus review practices, which contribute to delays, limited traceability, and inconsistent evaluation outcomes. In response to these issues, this project focused on three main objectives: to analyze the requirements of an automated credit transfer system, to design a centralized digital repository for credit transfer records, and to develop a staged syllabus comparison module using decomposed prompting. The system was developed to support the end-to-end credit transfer workflow for four main user groups, namely students, Head of Programme (HOP), Resource Person (RP), and Academic Affairs Students (AAS) staff. Students are able to submit applications, upload transcripts and syllabi, and monitor application progress. The system then extracts transcript information, matches courses against articulation records, and stores applications, supporting documents, and review outcomes in a centralized repository. For cases that require deeper academic evaluation, the system provides a staged syllabus comparison workflow consisting of preprocessing, standardization, mapping, verification, scoring, and summary generation. This structure helps RP users perform more transparent, reviewable, and consistent syllabus evaluation before making approval or rejection decisions. The completed system digitalizes the major stages of the credit transfer process, improves access to historical records, and supports more structured coordination between students and reviewing staff. By combining centralized record management with staged AI-assisted syllabus comparison, the proposed UPTM CTS provides a more efficient, traceable, and systematic approach to credit transfer administration and offers a stronger foundation for future process improvement at UPTM.

Item Type:	Monograph (Project Report)
Uncontrolled Keywords:	UPTM Credit Transfer System, CT204
Divisions:	Faculty of Computing and Multimedia (FCOM)
Depositing User:	Library3 UPTM
Date Deposited:	20 May 2026 08:43
Last Modified:	20 May 2026 08:43
URI:	http://eprints.uptm.edu.my/id/eprint/5629

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